Absences enough to make you sick

The U.S. Department of Education recently published a substantial amount of data related to civil rights issues. While perusing it, I came across a new data field, the percentage of teachers with absences greater than 10 days in a school year.

Teacher absences merit attention. Ask any child what typically happens when they have a substitute teacher and you’ll frequently hear that a video is shown or students are permitted to read. This is not ideal. In a recent conversation with a building principal who was recounting a Breakfast Club type Saturday detention session, I was told a frequent reason for these detentions is poor student behavior for a substitute teacher.

Teachers are human. They will get sick. But the frequency of absences beyond 10 days in a year is, frankly, astonishing. I plucked data from the following Michigan public school districts to get a sampling.

% of Teacher FTE's w/10+ AbsencesTotal Teacher FTE's# of Teachers w/10+ absencesMinimum # of days absentMinimum substitute teacher costs ($100/day)
ANN ARBOR PUBLIC SCHOOLS33.2%882293 2,928 $292,824
BIRMINGHAM CITY SCHOOL DISTRICT55.3%354196 1,958 $195,762
BLOOMFIELD HILLS SCHOOL DISTRICT63.9%392250 2,505 $250,488
CHIPPEWA VALLEY SCHOOLS75.2%714537 5,369 $536,928
DETROIT CITY SCHOOLS35.3% 5,076 1,792 17,918 $1,791,828
FARMINGTON PUBLIC SCHOOL DISTRICT58.4%712416 4,158 $415,808
FOREST HILLS PUBLIC SCHOOLS26.5%581154 1,540 $153,965
GROSSE ILE TOWNSHIP SCHOOLS61.2%11369692 $69,156
GROSSE POINTE PUBLIC SCHOOLS51.5%511263 2,632 $263,165
MIDLAND PUBLIC SCHOOLS48.2%474228 2,285 $228,468
NORTHVILLE PUBLIC SCHOOLS39.3%349137 1,372 $137,157
ROCHESTER COMMUNITY SCHOOL DISTRICT5.9%84950501 $50,091
TROY PUBLIC SCHOOL DISTRICT84.7%739626 6,259 $625,933
UTICA COMMUNITY SCHOOLS46.0% 1,128 519 5,189 $518,880
WEST BLOOMFIELD SCHOOL DISTRICT35.0%380133 1,330 $133,000
TOTALS42.7% 13,254 5,663 56,635 $5,663,453
Source: US Dept. of Education

These 15 districts represent about 19% of all teachers in the state. If that same 42.7% held true across the rest, the minimum cost in substitute teachers costs just for this sampling would be nearly $30 million annually. Recall that this only accounts for the teachers with 10 plus absences. How many more have several per year?

It’s quite possible that what is tracked as an absence may be professional development or committee work, but still this has me scratching my head. It’s just one of those issues where I have to believe there’s either a better way or we need real cultural change given the scarcity of resources.

This is another example of the need for us to collect and analyze more data, what I’ve referred to as my Moneyball theme. We should be correlating something like teacher absences with various student achievement data to determine the cost and benefit of such things as in school professional development.

For my Grosse Pointe readers, here is a breakdown of the same data by school building, again for the 2009 school year.

Classroom TeachersTeachers w/10+ absences% w/10+ Absences
BARNES EARLY CHILDHOOD CENTER6.04.066.7%
BROWNELL MIDDLE SCHOOL36.515.241.6%
CHARLES A. POUPARD ELEM. SCHOOL24.58.635.1%
FERRY ELEMENTARY SCHOOL26.614.654.9%
GEORGE DEFER ELEMENTARY SCHOOL27.016.862.4%
GROSSE POINTE NORTH HIGH SCHOOL83.734.040.6%
GROSSE POINTE SOUTH HIGH SCHOOL93.146.249.6%
JOHN MONTEITH ELEMENTARY SCHOOL31.319.562.4%
KERBY ELEMENTARY SCHOOL21.49.042.0%
LEWIS MAIRE ELEMENTARY SCHOOL21.28.539.9%
PARCELLS MIDDLE SCHOOL40.726.865.8%
PIERCE MIDDLE SCHOOL34.525.473.6%
RICHARD ELEMENTARY SCHOOL23.47.431.4%
ROBERT TROMBLY ELEMENTARY SCHOOL19.213.369.6%
STEVENS T. MASON ELEMENTARY SCHOOL22.414.062.4%
Grand Total511.4263.251.5%
Source: US Department of Education

School aid bills vary only by amount of funding reduction

The School Aid Bill proposals in the State of Michigan that will determine K-12 funding for 2012-13, have become increasingly complex. Versions proposed by Gov. Snyder, the House, and Senate vary, but the net effect of each would result in yet another loss of revenue for Michigan school districts.

The issue is further complicated by the changes in retirement rates, determined by the School Aid Bill, and newly proposed legislation. All three bills propose a massive increase in the retirement rate, resulting in millions of dollars of cost increases for local school districts not offset by increases in state funding. In Grosse Pointe, the change will increase our costs by $1.6 million and a staggering $5.7 million from just three years ago.

State lawmakers finally appear to be grasping the enormity of this problem. (I’ve written aout this extensively, with the most recent post on the issue here.) The Senate has proposed Bill 1040 that would deliver significant system reform and also shift millions of dollars of this cost from school districts to the employees who will ultimately enjoy the benefit. In Grosse Pointe’s case, the legislation would amount to $256 per pupil in budget relief.

I have summarized all three versions of the School Aid Bill in the table below to translate its effect on the Grosse Pointe School System budget. Each represents a signficant loss in funding, but the retirement cost transfer balances that loss in the Governor’s proposal, represents a net loss in the Senate version, and a slight gain in the House version.

Midland report references “Grosse Pointe formula”

Midland (Michigan) Public Schools (MPS) is struggling with how to establish fixed costs (via employee contracts) against a backdrop of decreasing state aid and increasing retirement and health care costs. An arbitrator is now trying to mediate a deal.

To allow their new contracts to cope with these variables, the MPS Board of Education proposed what the arbitrator referred to in the report as the “Grosse Pointe formula,” a direct reference to the agreements we have established locally. I’ve written about how our contracts work many times and presented on the topic at Board meetings. The MPS arbitrator described it as follows:

The “Grosse Pointe formula”…provides for teachers sharing in the increase or decrease in foundation allowance revenue, with adjustments for pension costs and step increases, and further adjustments if the fund equity falls below 10 percent or increases above 15 percent. The district proposes making this formula a permanent part of the parties’ contract.

This is a fair summary that, by the MPS’ Board’s calculations, would yield a 7% salary reduction for teachers. This is a district that has already experienced real pain. The report shares that MPS has closed five schools, teacher ranks have been reduced by 40%, but despite that the report offers a familiar refrain.

The savings [from these cost cutting efforts] has, however, been more than offset by dramatic increases in the pension contribution rate the District must pay into the Michigan Public School Employees Retirement System (MPSERS).

This is precisely why what is now being referred to as the “Grosse Pointe formula” makes so much sense. Why shouldn’t employee total compensation adjust automatically to account for increases in indirect compensation, such as retirement, that benefit those same employees?

The arbitrator does not see it that way, however. Why? She admits that “it is challenging to analyze the financial information, because so many factors have been changing simultaneously.” This is why we have built our GPPSS Budget Modeling Utility, to address this very problem, dismissing the “Grosse Pointe formula” by saying:

I am not recommending a specific formula for the parties to use in future years, although they could use the same general approach… It is not possible to predict what will happen with State funding. However, the State’s economy has begun to recover… I do not think the “Grosse Pointe formula” would be the best option for the district. It was not clear from the exhibits whether Grosse Pointe is experiencing the kind of enrollment loss which Midland is.

The very reason he does not opt for the “Grosse Pointe formula” (“not possible to predict State funding”) is the VERY reason TO adopt it. And maybe the State economy IS improving. If it improves to such an extent that Fund Equity increases, then it all works out as well. But to cite enrollment differences is downright silly when earlier in the document the MPSERS issue is properly cited as Midland’s biggest problem.

So what did the arbitrator propose as an alternate to the “Grosse Pointe formula”? What model is better in his eyes than a system that adjusts compensation to variables beyond local district controls?

  • 2% salary reduction
  • One unpaid furlough day in 2011-12 and two in 2012-13
  • a range of 1.75% to 3% health care cost sharing
  • increase class sizes

The arbitrator’s summary point regarding the MPS Board’s salary proposal was that it “did not adequately recognize the ongoing reductions in staffing can continue to achieve some of its needed reductions in expenditures.”

So in direct response to rising retirement costs, this arbitrator has determined that having fewer school days (furloughs) and increasing class sizes is what’s best for the students of Midland, Michigan – all while hoping against hope the State economy improves and Michigan’s $38 billion unfunded pension liability gets closed fast.

Really?

I’ll take the “Grosse Pointe formula” over that any day.

MPSERS reform report published

Late in 2011, Michigan Speaker of the House Jase Bolger and Senate Majority Leader Randy Richardville seated a workgroup to explore the problem posed by an increasingly underfunded Public School Employee Retirement System.

Their report was sent on February 1, 2012 and captured in the letter below. Lots to chew on, but I see two very key points:

1. The legislature, even by seating this workgroup, acknoweldges the enormity of this problem. It may be the state’s single largest financial dilemma, but oddly one that gets very little coverage. Why? Because the problem manifests itself in 550+ local school district budgets who then get charged with not being able to manage their own finances effectively. This is really a state level problem and they appear now to at least begin to publicly acknowledge that.

2. With no corrective action, not only will the retirement rate rise to over 30% of payroll in two years, its predicted to rise above 40% by the end of the decade. This is the silent killer of local school district budgets. If districts must chip away at their service offerings to flow greater portions of their budget into this state level system, almost everyone will lose.

Here’s the report:

MPSERSPensionWorkgroupReport

Budget development seeks employee feedback

The 2012-13 Grosse Pointe School System budget development process will commence in earnest tonight when the Board of Education will discuss the initial draft of the 2012-13 Budget Development Parameters Resolution.

Here is a memorandum from me as Board Treasurer and below is my initial draft of the Resolution.

Should this Resolution receive full Board approval it will be the first budget process of its kind for the district that will officially seek budget and programming ideas from employee bargaining units.

2012-13 Budget Development Parameters Proposal

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